DEPARTMENT OF PERSONNEL SERVICES

§4-1 Statement of policy. The purpose of this chapter is to develop and maintain systems within the county for the reasonable and consistent assignment of classes of positions to pay ranges or rates. The systems so established shall be based on merit, and contribute to the attraction and retention of public employees. The systems or any portions thereof may be extended to non-civil service positions as required by law or for the good of the service. (Auth: HRS §§76-1, 76-12, 76-13, 76-13.5, 76-16(e), 76-17)

SUBCHAPTER 1

CLASSIFICATION SYSTEMS

§4-2 Development and maintenance of classification systems. The director shall develop and maintain one or more classification systems covering all civil service positions, not otherwise exempted by rules. The objective of systems development shall be equal pay for equal work as provided in section 76-1, HAWAII REVISED STATUTES, and based on objective criteria and adequate job evaluation (Auth: HRS §§76-12, 76-13, 76-13.5, 76-17)

§4-3 Establishment of classification standards. (a) The director shall establish standards for the development and maintenance of classification systems relative to position descriptions, class specifications, the position classification plan, and other matters.

(b) The director is authorized to establish, re-establish, revise or abolish

classes in order to maintain the classification systems.

(Auth: HRS §§76-12, 76-13, 76-13.5, 76-17)

§4-4 Procedures for classification systems. Authority to establish procedures for the development and maintenance of classification systems is vested with the director. Governing procedures shall apply to all relevant htmlects including position descriptions, authorizations, supporting documents, standards of adequacy, and submittal of classification requests. (Auth: HRS §§76-12, 76-13, 76-13.5, 76-17)

§4-5 Classification of positions. (a) The director shall place any position subject to this rule into an appropriate class, consistent with established standards and procedures.

(b) The director may approve the temporary reallocation of a position because of emergency, unusual, unique, or other special conditions.

(c) The incumbent of a position that is reallocated shall be required to meet the minimum qualification requirements established for the class to which the position is reallocated, including for temporary reallocations.

(Auth: HRS §§76-12, 76-13, 76-13.5, 76-17, 76-77)

§4-6 Effective dates of classification actions. The effective dates of

classification actions shall be as follows:

(1) The effective date of the initial allocation of a new position shall be

the date action is officially taken, unless otherwise provided by

statute or ordinance.

(2) Except as provided below, the effective date of a classification

action on an existing position shall be the first day of the pay period

immediately following the date the request for classification was

filed with the director or the director’s designee. An effective date,

earlier than the date of receipt, may be authorized by the director

when deemed equitable. Such retroactive effective date shall not be

earlier than one year prior to the date of receipt of the redescription.

Whenever a request is made for a retroactive date, the department

head must submit appropriate data in sufficient detail to support the request:

(A) The effective date of a reallocation downward of a filled position shall be the first day of the pay period immediately following the date action is officially taken.

(B) The effective date of a reallocation based on changes due to reorganization shall be no earlier than the first day of the pay period immediately following the date the reorganization was officially approved.

(C) The effective date of a reallocation, when the review is initiated by the director, shall be the first day of the pay period immediately following the deadline date set by the director for submission of current position descriptions, or such other date as the director may deem equitable.

(D) The beginning and ending effective dates of a temporary reallocation shall conform with the dates the temporary duties and responsibilities are actually assigned and assumed, and subsequently removed, as certified by the appointing authority and approved by the director.

(E) The effective date of a reallocation may be adjusted by the director in situations not covered above, such as when a revised position description is lost in transit or for other good cause.

(3) In the event a classification appeal to the commission is upheld, the effective date of the commission’s action shall be as provided in paragraph (1) or (2).

(Auth: HRS §§76-12, 76-13, 76-13.5, 76-17)

§4-7 Administrative reviews of classification actions. (a) An administrative review is conducted by the director to re-evaluate a classification action on a position. It is therefore confined to the duties and responsibilities assigned to the position at the time the position description was prepared, and which were the basis for the classification action taken. Subsequent changes in duties and responsibilities cannot be the basis for a request for administrative review, but must be reported on another revised position description and submitted for a separate classification study and action.

(b) A request for an administrative review of a classification action may

be made by an incumbent of the position or the appointing authority. The incumbent or the appointing authority may have a representative request the administrative review on their behalf.

(1) The request shall be made within twenty (20) days following the date

the notice of classification action was sent to the affected appointing

authority and incumbent.

(2) All requests for administrative review must be in writing and shall

contain the specific reason(s) for disagreement with the classification

action taken by the director.

(3) The request shall state the action requested and appropriate justification

for the requested action.

(4) The request shall include any other requirement established by the

director.

action deemed appropriate, which may include rescinding the earlier action and taking a different classification action. The affected appointing authority, the incumbent, and any designated representative shall be notified in writing of the action taken within ten (10) calendar days after the administrative review process is completed.

(d) The director shall establish procedures to carry out the provisions of

this section.

(Auth: HRS §§76-12, 76-13, 76-13.5, 76-17)

§4-8 Classification actions and merit principles. Classification actions effected shall be consistent with the principles of the merit system. (Auth: HRS §§ 76-1, 76-12, 76-13)

§4-9 to §4-19 RESERVED

SUBCHAPTER 2

COMPENSATION SYSTEMS

§4-20 Assignment of classes to pay ranges. The director shall assign classes to appropriate pay ranges or rates in the compensation plans, consistent with policies and standards established in accordance with statute or ordinance.

(1) Equal pay for equal work shall apply between classes in the same

bargaining unit among jurisdictions for those classes determined to be

equal through systematic classification of positions based on objective

criteria and adequate job evaluation, unless it has been agreed in

accordance with chapter 89, HAWAII REVISED STATUTES, to

negotiate the repricing of classes.

(2) Permanent and continual exposure to unusually hazardous working

conditions may be recognized as a factor in the assignment of classes

to pay ranges.

(Auth: HRS §§ 76-1, 76-12, 76-13)

§4-21 Administrative reviews of initial pricing actions. (a) An administrative review is conducted by the director to re-evaluate an initial pricing action on a new class. It is therefore confined to the duties and responsibilities assigned to the position(s) at the time the position description(s) was prepared, and which were the basis for the initial pricing action taken. Subsequent changes in duties and responsibilities cannot be the basis for a request for administrative review, but must be reported on another revised position description and submitted for a separate classification study and action.

(b) A request for an administrative review may be made by an incumbent of the position or the appointing authority. The incumbent or the appointing authority may have a representative request the administrative review on their behalf. An employee organization acting on behalf of its membership may request a review on classes in which it has members. The request shall comply with the following:

(1) The request shall contain the specific reasons for disagreement with

the initial pricing action taken by the director;

(2) The request shall state the pricing action requested along with

appropriate justification for the requested pricing action;

(3) The request shall be filed in writing with the director within twenty

(20) days following the date the notice of initial pricing action was sent to

the affected appointing authority and incumbent; and

(4) Any other requirement established by the director.

(c) Following the administrative review, the director shall take any action deemed appropriate, which may include rescinding the earlier action and taking a different initial pricing action. The affected appointing authority, the incumbent, and any designated representative shall be notified in writing of the action taken within ten (10) days after the administrative review process is completed.

(d) The director shall establish procedures to carry out the provisions of

this section.

(Auth: HRS §§ 76-12, 76-13, 76-17)